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Data Protection Policy 

The BHWRP regards the lawful and correct treatment of personal information, including the information of its staff, volunteers, customers and other partners, as paramount. Therefore, the BHWRP fully endorses and adheres to the principles of the Data Protection, as detailed in the Data Protection Act 1998. 

The Data Protection Act 1998 specifies the following:

Personal information:

  1. Shall be processed fairly and lawfully and, in particular, shall not be processed unless specific conditions are met, 

  2. Shall be obtained only for one or more specified and lawful purposes, and shall not be further processed in any manner incompatible with that purpose or those purposes, 

  3. Shall be adequate, relevant and not excessive in relation to the purpose or purposes for which they are processed, 

  4. Shall be accurate and, where necessary, kept up to date, 

  5. Shall not be kept for longer than is necessary for that purpose or those purposes, 

  6. Shall be processed in accordance with the rights of data subjects under the Act, 

  7. Appropriate technical and organisational measures shall be taken against unauthorised or unlawful processing of personal data and against accidental loss or destruction of, or damage to, personal data, 

  8. Shall not be transferred to a country or territory outside the European Economic Area unless that country or territory ensures an adequate level of protection for the rights and freedoms of data subjects in relation to the processing of personal data. 

In compliance with the above specifications the BHWRP will, through appropriate management, control and application, implement the following guidelines and policies to general business management and staff procedures:

  1. Observe fully conditions regarding the fair collection and use of information, 

  2. Meet its legal obligations to specify the purposes, for which information is used, 

  3. Collect and process appropriate information, and only to the extent that it is needed to fulfil operational needs or to comply with any legal requirements, 

  4. Ensure the quality of information used, 

  5. Apply strict checks to determine the length of time information is held, 

  6. Ensure that the rights of people about whom information is held, can be fully exercised under the Act. (These include: the right to be informed that processing is being undertaken, the right of access to one’s personal information, the right to prevent processing in certain circumstances and the right to correct, rectify, block or erase information which is regarded as wrong information), 

  7. Take appropriate technical and organisational security measures to safeguard personal information 

  8. Ensure that personal information is not transferred abroad without suitable safeguards, 

  9. Treat people justly and fairly whatever their age, religion, disability, gender, sexual orientation or ethnicity when dealing with requests for information, 

  10. Set out clear procedures for responding to requests for information. 


The BHWRP will uphold this policy and all guidelines as specified above. The BHWRP will commit to a regular review and staff training of this policy, to ensure that full compliance is maintained, and that all staff and customer details are continued to be kept safe and secure.

For more information please contact 01273 570500.

Policy approved by: Pete West





Position: Managing Director 

Date: 19 June 2020

Policy review date: 18.06.2021 

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